YPCC EXECUTIVE DIRECTOR
The Young Professionals Choral Collective (YPCC), a 501(c)(3) non-profit organization based in Cincinnati, Ohio, is searching for a dynamic, collaborative, and engaging new Executive Director who is connected to the ethos and experience of the young professional demographic. This is a three-quarter time position.
ABOUT YPCC
The Young Professionals Choral Collective of Cincinnati (YPCC) believes in creating connections through choral music. YPCC was formed in Cincinnati in November 2011 and has a roster of over 1200 volunteer singers ranging in age from 21 - 45 who live and work throughout Greater Cincinnati. Singers of all experience levels participate in accessible, non-auditioned, 8-week concert cycles with multiple entry points throughout the year; each cycle averages between 100-150 singers. YPCC fosters an inclusive environment that celebrates the uniqueness and diversity of its members.
YPCC’s programming occurs in spaces that highlight the uniqueness of the city’s urban core. The organization, with support from local funding organizations such as ArtsWave Cincinnati, the Ohio Arts Council, and the Cincinnati Chamber of Commerce, is a key anchor for attracting and retaining young professional talent, contracting over 50 gigs a year in Ohio, Kentucky, and Indiana. YPCC maintains a growing number of important artistic partnerships, including projects with The Cincinnati Opera, The Cincinnati Shakespeare Company, Madcap Puppet Theater, the Classical Roots choir from the Cincinnati Symphony Orchestra, Elementz, and the Contemporary Arts Center. YPCC is receiving national attention for this unique model, which has already inspired sister choirs nationally and abroad.
Our singers enjoy performing a wide variety of high-quality music reflecting a spectrum of musical genres varying from classical and contemporary works to Broadway arrangements to gospel and spiritual pieces. Concerts predominantly feature acapella pieces and ensembles of varying sizes and instrumentation.
In addition the main ensemble that performs four times a year, YPCC features an auditioned Chamber Choir as well as an additional “On Call” group that rehearses in casual community spaces including breweries or bars in order to prepare standard on-going repertoire for singers that may be contracted through the organization by local partners for small private events, such as cocktail parties, art galas/showcases, weddings, etc.
MISSION & VISION STATEMENTS
Mission: YPCC cultivates an inclusive community through the joyful experience of choral music.
Vision: YPCC will foster connections by creating welcoming and accessible artistic experiences for all people who love to sing and appreciate music in the Greater Cincinnati community.
POSITION OVERVIEW AND RESPONSIBILITIES (Three quarter-time position)
The YPCC Executive Director is one of the two primary leaders of YPCC, along with the YPCC Artistic Director. Throughout Season 12, the Executive Director will collaborate with Guest Artists who will conduct and direct each choral cycle. The Executive Director is broadly responsible for managing all non-choral aspects of the organization, including fundraising, administration, and logistics. The Executive Director reports directly to the YPCC Board of Directors and is responsible for supervising multiple direct reports.
We understand that the Executive Director may have additional employment beyond their involvement with YPCC. Outside of certain previously scheduled time commitments, such as concerts, rehearsals, and specific fundraising events, the Executive Director’s scheduled work hours are flexible. The YPCC Executive Director Position is a non-remote office-based position in Cincinnati, Ohio.
The YPCC Executive Director’s specific responsibilities include:
Financial
Act as Head of Finance by creating and managing an annual budget (with guidance from the YPCC Finance Committee), while ensuring that expenses for all departments stay within budget and working with organization accountants to deliver up-to-date daily finances and board reports.
Process invoices for all vendors
Prepare financial reports reconciling all expenses and income
Administrative
Act as Head of office management and daily operations, ensuring that office supplies are maintained, staff has all tech required, and online systems (Neon CRM, Google Suite, MailChimp, etc…) are working efficiently.
Manage and maintain the Neon CRM database, ensuring all content is accurate and internal systems are functioning properly (automated donor acknowledgements, clean constituent data, etc).
Manage payroll for all staff and contractors
Fundraising
Act as Head of Fundraising, managing corporate, foundation, and individual donor relations, fundraising events, and assisting the YPCC Development Associate with two annual fundraising appeals per season.
Manage and coordinate with the YPCC Development Associate on grant writing needs, primarily providing financial and content support for applications and subsequent reports.
Cultivate, manage, and maintain relationships with current and prospective sponsors
Production
Manage and coordinate with the Chorus and Production Manager to oversee season production and administrative calendar by securing venues for rehearsals / concerts / meetings, determining dates for all cycles and extra events, supporting artistic staff at rehearsals, and ensuring a streamlined registration process for singers (both online through CRM/website and in-person).
Lead the planning and production of YPCC’s annual gala, including sponsorships, event logistics, and venue management.
Negotiate and manage all community performance opportunities, including On Call Choir (~8 performances per year) and Community Carolers (~60 gigs between Nov-Dec).
Negotiate, manage, and ensure fulfillment of all vendor contracts, including artistic, chorus, and production partners.
Manage ticketing and day-of concert volunteers.
Communications
Work with the Artistic Director to manage all communications for the organization, both internally with staff and singers and externally to media partners and patrons, including newsletters.
Supervise the marketing efforts for the organization, including creating/distributing press releases alongside the media committee, acting as lead coordinator for all earned media appearances, and helping to write creative copy for concerts and events.
Maintain and present all digital content in a professional way, including online watch parties, YouTube channel, and extraneous video content.
Supervision
Manage all administrative, development, and marketing personnel.
Lead hiring processes for YPCC staff and contractors
Collaborate with Chorus & Production Manager on management of singer committees.
Collaborate with Chorus & Production Manager to recruit and organize volunteers
Leadership
Serve as the primary point of contact for the organization for ArtsWave (Cincinnati’s arts fund), all vendors, and non-artistic partners, including banks and government agencies, as needed.
Co-report (with the YPCC Artistic Director) to the YPCC Board of Directors and attend monthly Board meetings for this purpose.
Collaborate with board members on committees and initiatives, as needed
Ensure the fulfillment of YPCC’s strategic plan goals with support and direction from the YPCC Board of Directors.
Ensure adherence to YPCC policies, including those relating to code of conduct; access, diversity, equity and inclusion; and COVID-19.
Cultivate, manage, and maintain community partnerships.
MINIMUM QUALIFICATIONS
Minimum Bachelor’s Degree required.
Previous administrative and financial management experience.
Commitment to working with and in diverse communities while fostering an inclusive chorus.
Strong leadership skills with experience managing a team.
Ability and willingness to serve as the public face of a prominent community organization, including media appearances and appearances at community events as necessary.
Strong written and verbal communication skills.
PREFERRED EXPERIENCE
Significant Management or administrative experience in a nonprofit organization is preferred.
Previous fundraising experience, including prior successful work directly participating in or managing community funding campaigns
Experience with concert revenue planning and/or financial management for a non-profit arts organization.
Strong computer skills, including Google Office Suite and web-based applications
JOB REQUIREMENTS
Driver’s license and/or reliable transportation, ability to drive rental trucks preferred
Ability to lift and move heavy objects, including choral risers
YPCC values diverse voices in its leadership. Women, people of color, and minorities are encouraged to apply. YPCC is an equal-opportunity employer.
COMPENSATION
Employment with YPCC is through an annual contract, subject to renewal. Salary begins at $38,500 per season (one year season) with potential for future growth.
HOW TO APPLY
Please submit the following items to jobs@ypccsing.org by October 30, 2023:
Cover letter including a short description of how your experience prepares you to be YPCC’s Executive Director and how you will use your skills and experience to support and expand our mission statement
Resumé or curriculum vitae
List of 3 professional references (at minimum), with their contact information and their relationship to you
Additional materials may be requested after the initial interview.